Adjustment of ERC (Enterprise Registration Certificate)

When do businesses need to adjust ERC?

ERC – Enterprise registration certificate is an important legal document that confirms the legal existence of a business. During operations, if there is a change in the initially registered information, the enterprise is required to adjust the ERC to update with the Department of Planning and Investment.

Common cases requiring ERC adjustment:

• Change business name.
• Change head office address.
• Change industry and business.
• Change in charter capital and capital contribution ratio.
• Change legal representative.
• Change of founding members/shareholders.
• Convert business type (Limited LLC, joint stock).

If adjustments are not made on time, businesses may be subject to administrative sanctions and have difficulty signing contracts, banking transactions, paying taxes or applying for related licenses.

ERC adjustment process at DEDICA

Step 1. Receive information & determine adjustment content

In the first step, DEDICA receives information and accurately determines the customer's requirements: Collect existing documents: Enterprise registration certificate (ERC), charter, list of members/shareholders, personal legal documents, headquarters lease contract, company decisions, etc.

DEDICA also recognizes the specific goals and desired deadlines of the customer, as a basis for building a suitable consulting plan.

Step 2. Preliminary consultation & Legal service quote

After receiving the information, DEDICA's team of corporate lawyers will proceed:

• Analyze changed content;
• Assess legal risks or conditions applicable to each type of change;
• Consulting in detail the process, documents, processing time and receiving agency;
• Make an implementation plan and send a detailed service quote, including:
  • Scope of work (consulting, drafting, submitting and tracking documents, handing over results);
  • Implementation time for each stage;
  • All-inclusive fees, commitment to transparency – no additional fees.

Step 3. Prepare & Submit documents to the competent state agency

(a) Prepare documents

After the customer confirms the service, DEDICA proceeds to:

• Drafting all legal documents governing ERC.
• Instruct customers to sign and complete valid documents.0
• Check the consistency of all documents, ensure they are valid and ready to submit to the competent authority.

(b) Submit application & monitor progress

DEDICA represents customers to carry out:

• Submit documents to the competent state agency;
• Monitor the application processing process, promptly respond and supplement if requested by state agencies;
• Continuously update progress for customers via email or phone;
• Receive ERC adjustment results on time.

Step 4. Hand over results

After receiving results from state agencies, DEDICA will:

• Hand over all documents and legal documents.
• Explain in detail the content of changes and related legal impacts;

Benefits of choosing DEDICA

• Accurate and timely consulting: ensuring legal changes and limiting risks.
• Fast processing: minimizes returned documents, saves time.
• Comprehensive support: from drafting documents, submitting and receiving results to updating related procedures.
• Business information security: absolutely safe throughout the implementation process.